Community Decides | Board Implements [Organization], Inc: A Road & Well Maintenance Organization New Name, Narrow Purpose [Organization] 2026 Proposal THE ENTIRE PROPOSAL IN ONE PDF (59 PAGES) All 59 Pages in one PDF document. This is a proposal. Please continue to make checks for dues payable to ‘[Organization]’. Full Plan: [WEBSITE] Version: March 9, 2026 Page 1 of 59 Community Decides | Board Implements [Organization], Inc: A Road & Well Maintenance Organization New Name, Narrow Purpose THE 2026 RESTORATION PROJECT: COVER LETTER TO: All Owners of [ORGANIZATION] FROM: The [Organization] Board of Directors DATE: March 2026 SUBJECT: Ending 30 Years of Legal Paralysis – A Two-Part Solution Dear Neighbor, For decades, [ORGANIZATION] has operated in a "legal gray area." Our 1988 founding documents created a "Mathematical Impossibility": requiring 192 "Yes" votes to change any rule, even though we only have 196 unique owners. This has made it impossible to update our rules, even as the world around us changed. The Board is proposing a "Master Reset" to protect your property rights and our community funds. PART 1: Acknowledging Reality (The Abandonment) We all know the truth: No Board has enforced architectural or "lifestyle" rules in over 20 years. Fences, sheds, and homes have been built without "approval" for decades. • The Risk: If we pretend these rules are still active, we invite "selective enforcement" lawsuits that could drain our road and well funds. • The Solution: We are signing a Corporate Resolution and Af davit of Abandonment. This doesn't "kill" the rules—it simply records the fact that they died years ago through non-use. This protects you from being sued by a neighbor over your shed or the color of your house. PART 2: The New Bylaws (Service, Not Policing) Once we acknowledge the old rules are abandoned, we need a functional "Owner’s Manual" for our corporation. We are proposing the 2026 Amended Bylaws to refocus the Association on what actually matters. The Rationale (The "Why"): Infrastructure Only: We are renaming the entity to the [Organization], Inc. and branding ourselves as (dba) [Organization] Road & Well Maintenance Organization. This signals to realtors and buyers that we are a utility service, not a "paint-police" HOA. Full Plan: [WEBSITE] Version: March 9, 2026 fi • Page 2 of 59 [Organization], Inc: A Road & Well Maintenance Organization New Name, Narrow Purpose • One Man, One Vote: We are moving from "per-lot" voting to "unique owner" voting. This ends the mathematical paralysis and gives every neighbor an equal voice. • Dues Protection: Dues are frozen at $75. Any increase now requires a 75% vote of owners. • The "90% Shield": To prevent a future Board from ever bringing back "lifestyle policing," any new usage restriction would require a 90% vote, held twice, at least six months apart. The "Bottom Line" Summary We are stripping away everything that causes con ict and keeping everything that provides value. • Roads get xed. • The Well stays on. • Your land remains YOUR business. This packet includes the Resolution of Abandonment, the New Bylaws, and a list of FAQs. We are asking you to review these documents and join us at the Community Pavilion to nalize this transition. This is a move from a position of "Power" to a position of "Service." Let’s end the ghts and x the roads. Sincerely, The [Organization] Board of Directors Please send us your email address (even if you think we have it) to [EMAIL]. Please tell us your name and lot numbers (if you know or we can look it up for you). Full 58-page proposal (with all legal documents) at: [WEBSITE] Version: March 9, 2026 fl fi fi Full Plan: [WEBSITE] fi fi Community Decides | Board Implements Page 3 of 59 Community Decides | Board Implements [Organization], Inc: A Road & Well Maintenance Organization New Name, Narrow Purpose Table of Contents "What is this?” 5 Why We S ll Collect Dues 6 Key Changes at a Glance 7 Don’t Take Our Word For It—Audit in 60 secs. 9 PART 1: Acknowledging Reality (The Abandonment) 10 PART 2: The New Bylaws (Service, Not Policing) 13 Frequently Asked Ques ons (FAQ) 17 2026 Ar cles of Incorpora on 22 COVENANTS, CONDITIONS AND RESTRICTIONS FOR [ORGANIZATION] LAND OWNERS ASSOCIATION, INC. 23 2026 AMENDED AND RESTATED BYLAWS 24 All The Forms For Implementa on 32 Part 1 Forms 33 Part 2 Forms 36 Get The Full Document at [WEBSITE] ti ti ti ti ti Full Plan: [WEBSITE] Version: March 9, 2026 Page 4 of 59 Community Decides | Board Implements [Organization], Inc: A Road & Well Maintenance Organization New Name, Narrow Purpose 2026 [ORGANIZATION] LOA Major Reform Proposal We are changing the name to [Organization], Inc.: A Road & Well Maintenance Organization to clearly signal our new, narrow focus and to remove the old ‘HOA’ stigma that scares buyers and creates drama. "What is this?” 1. Dues are Frozen: Your dues stay at $75 and cannot be raised without a community vote of 75% or more. 2. Freedom of Property: The "Paint-Police" type LOA/HOA rules have been formally acknowledged as ‘abandoned’ (failure to enforce over decades). Your home/land is your business. 3. New Usage Rules: Not so fast: 90% vote, twice, at least six months apart - to add any new usage restrictions. Stop the Unnecessary Power Struggles: The Goal: Community Decides, Board Implements. • No Tricks. No Hidden Fees. No Funny Business. • No Unchecked Authority. • No Power Struggles. We x these things: • No secret dues hikes. • No paint-police rules. • No Changes Without Your Vote. • 75% Approval or nothing for Bylaws and Dues Changes. Board has no power to add rules, only xes the roads and well. Call-to-Action: Please come and vote on: 1. Fixing the liability. 2. Lock the dues. 3. Grade the roads. Bottom Line: Vote yes and we x the roads and stop the ghting. Vote no and nothing changes. Either way, you’re safe. All aesthetic, architectural, and use restrictions are removed for every owner. They are replaced with non-binding “Recommendations” only. The board’s power is permanently limited to roads, well, and pavilion only. Please Send your Proxy Back ASAP so we can see how well we are doing. If you want to get into the weeds, read the rest. fi Version: March 9, 2026 fi fi fi Full Plan: [WEBSITE] Page 5 of 59 Community Decides | Board Implements [Organization], Inc: A Road & Well Maintenance Organization New Name, Narrow Purpose Why We Still Collect Dues The Two Purposes Explained When [ORGANIZATION] was incorporated in 1988, the founding documents outlined two distinct purposes. Over 30 years, the community has kept one alive and abandoned the other. 1. Infrastructure Maintenance (ALIVE & FUNDED) • The Mandate: To maintain the roads, well, and pavilion. • The Reality: This work has continued uninterrupted every year. Expenses are logged, and the results are visible to everyone. • The Funding: 100% of your dues pay for this active, essential purpose. 2. Aesthetic & Use Enforcement (ABANDONED) • The Mandate: To enforce the 1988 CC&R restrictions (set-backs, fences, junk cars, usage). • The Reality: No board has enforced these rules for over 30 years. Violations are widespread and de facto accepted by the community. • The Funding: Zero dues are allocated to this abandoned purpose. Bottom Line: Paying dues for shared roads and the community well does not mean you are agreeing to bring back "paint-police" rules that everyone has long ignored. If anyone believes dues should stop because the covenants are dead, the historical evidence of uninterrupted road/well maintenance strongly defeats that argument. Survival of Af rmative Covenants: The af rmative obligations within the 1988 CC&Rs —speci cally the obligation to pay assessments for the maintenance of shared infrastructure (roads and well)—survive this abandonment. Version: March 9, 2026 fi fi fi Full Plan: [WEBSITE] Page 6 of 59 Community Decides | Board Implements [Organization], Inc: A Road & Well Maintenance Organization New Name, Narrow Purpose Key Changes at a Glance 2026 Reform in 60 Seconds – What You're Voting On 1. Dues frozen at $75 (75% of all owners to raise) 2. No more rules on your land (paint, fences, sheds, etc.) 3. New rules only with 90% approval TWICE, 6 months apart 4. Board power limited to roads, well, pavilion 5. One-time $225 per lot amnesty to get current & regain voting rights 6. Vote YES = Roads get xed + drama ends Version: March 9, 2026 fi Full Plan: [WEBSITE] Page 7 of 59 Community Decides | Board Implements [Organization], Inc: A Road & Well Maintenance Organization New Name, Narrow Purpose [ORGANIZATION] LAND OWNERS ASSOCIATION 2026 PROXY FORM This form does TWO things: 1) Appoints someone (your proxy) to vote for you if you can't attend the meeting; and 2) Tells us how you want to vote on the reform proposal. Step 1: Your Info (Required) Owner Name(s): _______________________________ Email:____________________________ Lot Number(s): _____________________(If known, otherwise we will look them up for you based on your name). Address: ____________________________________________________________________ Signature: _________________________________________________ Date: ____________ Step 2: Appoint Your Proxy (Choose ONE) □ I will attend the meeting myself (no proxy needed). □ I appoint the person below to vote for me: Proxy Name: ______________________________________Proxy Phone: ______________ □ I appoint Ben Ramer to vote for me on this proposal and any reasonable amendments on voting day that keep the same spirit as this proposal. Step 3: How to Vote on the Reform: Question: Do you approve the major 2026 Proposal to change the [ORGANIZATION] Land Owners Association: new name; no rules on your land; dues frozen with 75% vote; board only focuses on roads/well/pavilion; 90% vote, twice needed for any new restrictions; One-time 3-year per lot amnesty program - $225 to become current and regain voting rights (full document attached or available by text or email)? □ YES — Approve the changes (new name, no aesthetic rules, dues frozen unless 75% vote, board limited to roads/well/pavilion, and 90% of all owners twice - at least six months apart - needed for any new land use rules). □ NO — Do not approve the changes Bottom Line: Vote YES = Roads get xed, old rules go away, no more drama. Vote NO = Nothing changes. Return this form AS SOON AS POSSIBLE: text a photo, email a scan or mail no later than May 31, 2026 to: [ADDRESS] fi Full Plan: [WEBSITE] Version: March 9, 2026 Page 8 of 59 Community Decides | Board Implements [Organization], Inc: A Road & Well Maintenance Organization New Name, Narrow Purpose Don’t Take Our Word For It—Audit in 60 secs. No technical skills required — Use AI to analyze your neighborhood docs in 60 seconds. This proposal represents a major shift in how our community is governed. Don't take our word for it—use any major AI (Gemini, ChatGPT, Grok, or Claude) to audit these documents yourself. Step 1: Download the Documents Save these three documents to your computer or phone: 1. 2026 Reform Proposal [LINK] 2. Original 1988 Documents [LINK] 3. 2025 Bylaws Proposal [LINK] Step 2: Upload to AI 1. Open your preferred AI tool (Gemini | Grok | ChatGPT | Perplexity | Copilot). 2. Look for the paperclip icon or the "+" (plus) button in the message box. 3. Select all three downloaded PDF les and upload them to the chat. Step 3: Run the Audit Copy and paste this prompt into the chat after your les have nished uploading: "I am a property owner in the [Organization] subdivision. I have uploaded the 2026 Reform Proposal, the original 1988 rules, and the 2025 Bylaws proposal. Please act as an expert real estate attorney and auditor to analyze these for 'Owner Protections.' 1. Does the 2026 proposal limit the Board's power over my private property (paint, sheds, etc.)? 2. Explain the '90% voting threshold' for new restrictions. Is this more or less protective than a standard HOA? 3. Compare all three documents and list the top 3 ways the 2026 plan protects my wallet and my property rights. 4. Is this a 'power grab,' or does it divest power away from the Board? Please quote exact page numbers or sections to support your answers." Note: If you have trouble downloading the les, simply drag and drop the PDFs directly from your desktop into your AI chat window. Then ask any of your questions. Here are some to get you started: “Why is this proposal stupid?" "Summarize the top 3 ways this document protects my property rights and wallet." "How exactly does this proposal lock my dues at $75, and how hard is it to raise them?" "Explain the '90% twice' rule. How does it stop future boards from adding paint-police rules?" "How does the $225 Amnesty program work for people who are behind on their dues?" "Play devil's advocate: What is the biggest risk or downside to voting YES on this proposal?” “What won’t I like about this proposal?” "Summarize the top 3 ways this document protects my property rights and wallet." “What won’t I like about this proposal?" “Is it legal?” “Will the proposal likely x the problems it identi ed?” "Compare the 2026 Proposal to 1988 and 2025 versions. Which one gives the Board the least power over me?” "Compare this to a standard HOA. List the top 3 ways this document reduces Board power." "Explain this to me like a neighbor. Is there a catch?" "Quote the exact text that says how hard it is to add any new rule in the future." fi fi fi Version: March 9, 2026 fi fi fi Full Plan: [WEBSITE] Page 9 of 59 Community Decides | Board Implements [Organization], Inc: A Road & Well Maintenance Organization New Name, Narrow Purpose PART 1: Acknowledging Reality (The Abandonment) Step 1. The Board will State and Sign Corporate Resolution Acknowledging Abandonment of the COVENANTS, CONDITIONS AND RESTRICTIONS FOR [ORGANIZATION] LAND OWNERS ASSOCIATION, INC. aka CC&Rs Step 2. The Board will Sign the Af davit Affecting Title - which once notarized, a digital copy will be available to every owner upon request. Version: March 9, 2026 fi Full Plan: [WEBSITE] Page 10 of 59 Community Decides | Board Implements [Organization], Inc: A Road & Well Maintenance Organization New Name, Narrow Purpose [ORGANIZATION] Landowners’ Association ([Organization]) Of cial Statement of Operations & Enforcement Policy This Corporate Resolution Give us Authority to Sign the Af davit Affecting Title Effective Date: March 2026 1. Primary Service Mandate (Active Maintenance) The [Organization] Board hereby af rms that its primary duciary duty and budgetary priority is the maintenance of shared community assets. The Association consistently and actively maintains, and has maintained since the start of [Organization]: • Roadways: Regular grading, drainage management, and repair of all subdivision roads. • Community Well: Continuous operation of the shared well. • Common Area (Pavilion): Structural maintenance and upkeep of the community pavilion for member use. • Assessments (Dues) are strictly allocated to the preservation of these essential services. 2. Restrictive Covenants (Notice of Non-Enforcement) Notice is hereby given that the residential "lifestyle" restrictions found in the 1988 CC&Rs (including architectural standards, building materials, setbacks, secondary structures, and usage) have not been proactively enforced by the Association for a period exceeding ten (10) years, if ever. We have received testimony from multiple long time residents that these rules have never been enforced. 3. Legal Standing: Waiver and Abandonment Due to the "Mathematical Impossibility" of the current voting thresholds (requiring 192 "Yes" votes from 196 unique owners, as of the time of this writing and likely unchanged in the near future) and the presence of widespread, open, and notorious violations of the CC&Rs throughout the Ranch, the Board has determined that these restrictive provisions are effectively abandoned, and have been abandoned decades ago. Any attempt at selective enforcement would likely be deemed arbitrary and unenforceable by a court of law and therefore a waste of [Organization] resources to attempt to address. 4. Doctrine of Notice for Owners & Buyers Under the legal principle of Constructive Notice, all current and prospective owners are deemed to have observed the actual, physical state of the neighborhood. • Buyers: You accepted the community "as-is" upon purchase, including the visible nonenforcement of 1988 architectural, usage and related standards which has gone unenforced by multiple boards, across many years and made of unique groups of residents. • ‘Complainers’: The Board will not expend community funds on neighbor-to-neighbor property disputes or retrospective enforcement of abandoned covenants. 5. Disclosure & Warranty This statement serves as the Association’s of cial disclosure for real estate transactions. The Board warrants the status of road/well dues only; it does not warrant individual lot compliance with 1988 CC&Rs, as those standards are no longer active community benchmarks. Signed by, on this date:___________________________ President: _______________________ Vice President: _________________________ Treasurer: _______________________ Secretary: _____________________________ Page 11 of 59 fi fi Version: March 9, 2026 fi fi fi Full Plan: [WEBSITE] Community Decides | Board Implements [Organization], Inc: A Road & Well Maintenance Organization New Name, Narrow Purpose AFFIDAVIT OF ABANDONMENT OF RESTRICTIVE COVENANTS STATE OF NEW MEXICO, COUNTY OF CATRON *To Be Filed With The Catron County Clerk as ‘Af davit Affecting Title’ BEFORE ME, the undersigned authority, personally appeared the Board of Directors of the [ORGANIZATION] Landowners’ Association, who, being by me rst duly sworn, depose and say: 1. That the [Organization] is active only in the maintenance of Roads, Wells, and the Pavilion. 2. That the Restrictive Covenants (CC&Rs) of 1988 have been abandoned through a consistent, decades-long history of non-enforcement. 3. That the voting thresholds required to amend said documents are mathematically impossible to achieve (192 votes required from 196 owners, as of 01 March 2026 and unlikely to change). The threshold has been functionally impossible for over a decade and as long as reform has ever been considered. 4. That any person purchasing property within the Ranch takes title with Actual Notice (many clear violations seen from a drive around the subdivision) of these abandoned standards. We, the below signers concur with the above assessment: Signed by: Secretary Signature: ____________________________________ Date: __________ President Signature: ____________________________________ Date: __________ Vice President Signature: ________________________________ Date: __________ Treasurer Signature: ____________________________________ Date: __________ Executed on ______________________[Date] in ___________________________[City, State]. Sworn to and subscribed before me this __________[Day] of _________[Month], ______[Year]. [Notary Public Signature] [Notary Public Name] Notary Public, State of [State] [Notary Seal] fi Version: March 9, 2026 fi Full Plan: [WEBSITE] My commission expires: [Date] Page 12 of 59 Community Decides | Board Implements [Organization], Inc: A Road & Well Maintenance Organization New Name, Narrow Purpose PART 2: The New Bylaws (Service, Not Policing) Full Plan: [WEBSITE] Version: March 9, 2026 Page 13 of 59 Community Decides | Board Implements [Organization], Inc: A Road & Well Maintenance Organization New Name, Narrow Purpose Your Home, Your Rules 75% Approval Required Roads & Well Only Dues Locked at $75 Rationale & FAQs The ‘Plain English’ explanation of why we are changing, how it protects your money, and answers to your most common questions. The Real Fix: No More Rule Rewrites Every Other Year Full Plan: [WEBSITE] Version: March 9, 2026 Page 14 of 59 Community Decides | Board Implements [Organization], Inc: A Road & Well Maintenance Organization New Name, Narrow Purpose THE RATIONALE: Community Decides — Board Implements This section explains the real risks of keeping the status quo and exactly how the 2026 proposal protects your wallet, your property rights, and the whole community. I. The Liability Crisis: Why “Status Quo” Is Dangerous For over 30 years, no Board has enforced the architectural, usage, setback, or lifestyle rules in the 1988 CC&Rs. Violations are open and obvious everywhere you drive — enough time has passed for trees to grow around old, abandoned trailers that clearly break the old rules. In legal terms, this is called abandonment (or waiver). Courts look at four key factors, and all four apply here: 1. 30+ years of non-enforcement — textbook case. 2. Widespread violations across many lots. 3. Multiple Boards knew about the violations and chose not to act. 4. Reasonable person test — any normal person driving through would conclude the rules are dead. The danger of selective enforcement If we pretend the old rules are still alive, a future Board or angry neighbor could try to enforce them against just one or two owners. That’s called selective enforcement, and it creates real lawsuit risk. Right now the [Organization] has no Errors & Omissions (E&O) or Directors & Of cers (D&O) insurance — and no property liability coverage for the roads or pavilion. If we lost a lawsuit, the costs would come straight out of every owner’s pocket. Under this proposal, the Board’s job is narrowed to roads, well, and pavilion only. That makes us much easier (and cheaper) to insure. We will carry full Liability and D&O insurance that actually protects all owners. The Af davit Trap When properties sell, buyers and title companies often require the President to sign an af davit saying the lot complies with the rules. Honest answer can kill the sale. Dishonest answer risks fraud. By formally acknowledging the abandonment, the President can nally tell the truth: “The owner is current on their $75 dues. The [Organization] does not regulate or inspect property use.” Version: March 9, 2026 fi fi fi fi Full Plan: [WEBSITE] Page 15 of 59 Community Decides | Board Implements [Organization], Inc: A Road & Well Maintenance Organization New Name, Narrow Purpose This removes a major headache and helps every owner buy or sell land without interference. II. The IRS Risk: Up to $370,000 in Potential Fines The [Organization] appears to have failed to le required federal tax returns (Form 1120-H) consistently since 1988. The IRS can assess penalties of up to $10,000 per year for non- ling. This is a hidden liability that could one day hit every owner with a large special assessment. The new Bylaws make annual tax ling a mandatory Board duty, with automatic removal if it’s missed for two years. Proper compliance ends this risk for good. III. Financial Fairness One-Time Per Lot Amnesty Program To bring as many owners as possible back into the system and boost road funds immediately, we offer a fair, one-time three-year “Good Standing Amnesty.” Any owner more than three years behind can become fully current — and regain full voting rights — by paying the equivalent of the most recent three years of dues ($225) on a per lot basis. This is not the Board forgiving debt on its own. The community must approve it as part of the overall reform. Voting YES means we choose $225 today + reliable future $75 payments from many more owners, instead of wasting money on lawyers chasing old, often uncollectible debts. This is standard practice used successfully by associations across the country. Asset Liquidation Any land the Association owns (beyond the roads, well site, and pavilion) will be sold, with proceeds strictly dedicated to permanent infrastructure improvements — gravel, culverts, well upgrades, etc. Reducing Rent-Seeking A clear, fair, objective system for road maintenance reduces the temptation for people to run for the Board just to get their own road graded rst. fi fi Version: March 9, 2026 fi fi Full Plan: [WEBSITE] Page 16 of 59 Community Decides | Board Implements [Organization], Inc: A Road & Well Maintenance Organization New Name, Narrow Purpose Frequently Asked Questions (FAQ) This FAQ is a summary for convenience. For full legal de nitions, see the nonabandoned portion of the CC&Rs as well as the 2026 Amended Bylaws. Bottom Line: The new plan is simple: • Board xes roads and well • We decide big stuff • You keep your freedom • No one can boss you around • Your home, Your rules Q: Does this mean I can do whatever I want with my land? A: Essentially, yes, within the bounds of County and State law. The "Use Recommendations" in the new Bylaws are exactly that—recommendations meant to help maintain property values. The [Organization] will not issue nes or legal threats regarding your personal property use. This only removes [Organization] rules. You still must follow Catron County & New Mexico laws. Q: What happens if I have a problem with a neighbor? A: You handle it the same way any property owner in a neighborhood without an LOA/ HOA does. We encourage you to speak directly with your neighbor to nd a resolution. If a legal violation is occurring, you may contact local law enforcement (Catron County Sheriff) or pursue a civil remedy through the court system. The [Organization] Board no longer has the authority or the budget to act as a mediator or enforcer of neighbor disputes. Q: You mean I might be liable for the way things are currently? A: It is concerning that the [Organization] has no Errors & Omissions ‘E&O’ or Liability insurance while maintaining broad enforcement powers (without Of cers & Directors Insurance). By claiming the power to regulate lots without having the insurance to back up those decisions, the Association is essentially gambling with the lot owners' personal assets. By recognizing the duty to enforce property restrictions has been abandoned, we eliminate the primary reason insurance companies refuse to cover small LOAs/ HOAs. This likely makes the Association more easily insurable. If you only maintain roads, your liability is limited to road-related incidents—a much smaller and more insurable "surface area" of risk. Q: Why are the dues still $75 if the roads need work? A: We believe the community should set the dues, not unilaterally by the Board. By offering an amnesty program and simplifying our focus, we expect more owners to pay moving forward. Additionally, by authorizing the sale of unused Association-owned lots (when applicable), we can inject one-time sums directly into permanent road infrastructure (like gravel and culverts). Q: Does the Board still manage the well? Page 17 of 59 fi fi fi Version: March 9, 2026 fi fi Full Plan: [WEBSITE] Community Decides | Board Implements [Organization], Inc: A Road & Well Maintenance Organization New Name, Narrow Purpose A: Yes. The well and the roads remain the primary "essential services" of the [Organization]. These changes ensure those two things are the only things the Board spends your money on. Q: Why can’t the exemptions from rules be labeled ‘permanent’ or ‘forever’? A: We’re not lawyers. We have been persuaded that making things ‘permanent’ carries more risk as judges nd permanent things too rigid. By instead making these ‘entrenched’ rights that are super hard to change (90% vote, twice, at least six months apart), might in fact be more durable under skeptical judicial scrutiny. Q: What if we need money tomorrow for, say, a busted culvert? A: We can raise dues—but only if 75% of all owners, signs off through voting. There is a process for one time emergency needs with ‘emergency’ de ned carefully. Q: What is an “entrenched right”? A: A category of “Entrenched Rights” are ones that cannot be revoked, cannot be diluted, and cannot be modi ed except by overwhelming consent of all members as a group. Q: Why do we need "Amended and Restated" Articles of Incorporation? A: Our original 1988 ling with the Secretary of State is broad and outdated by including rules and regulations instead of just a simple declaration of formation. By "Amending and Restating" them, we legally "re-boot" the corporation. It tells the State of New Mexico—and the IRS—exactly what we do: Non-pro t organization and who the directors are. This proposal also incorporates a new name to focus on our new purpose: [Organization], Inc.: A Road & Well Maintenance Organization / RWMO. It is still the same nonpro t org, just renamed. Q: What is a "Bonded Bookkeeper" and why do we need one? A: A bonded bookkeeper is a professional covered by insurance that protects the Association against fraud or theft. Having a third party handle the money ensures transparency, provides clean records for the IRS, and prevents any "he-said-she-said" drama regarding how funds are handled. Q: What if we can’t nd a bonded bookkeeper? A: Per the new Bylaws, the Board must sign a Sworn Af davit proving they searched for one. Only then can they temporarily manage the funds, and even then, they must use "dual-signature" controls and provide monthly public reports until a professional is found. Q: How does the "Sworn Af davit" for the bookkeeper protect me? A: It prevents "Board Overreach." In the past, Boards might have managed money themselves by simply saying "we couldn't nd help." The new Bylaws require the Board to sign a legal document, under penalty of perjury, proving they exhausted all professional options before they can touch the checkbook. This creates a paper trail that holds leadership accountable to the "Service-Only" mission. fi fi fi Version: March 9, 2026 fi fi fi fi fi fi fi Full Plan: [WEBSITE] Page 18 of 59 Community Decides | Board Implements [Organization], Inc: A Road & Well Maintenance Organization New Name, Narrow Purpose Q: How many lots and how many roads are there? A: There are 255 Lots. So one needs 192 Lots to reach the 75% of 255 lots for major changes. As of 2025, there were ~190-200 owners of those 255 lots. There is approximately 17.37 miles on 17 named roads plus two wilderness access paths. Q: Do I need a notary to vote? A: No. We have simpli ed the process. A simple "Consent Form" is kept on le. Your spouse or agent can sign once, and it is valid until revoked. No notary required for standard voting. Q: Why Change Our Name? A: New purpose, new name: [Organization], Inc.: A Road & Well Maintenance Organization / RWMO. Rationale: • Instantly kills the “HOA/LOA” stigma that scares buyers and owners. • Makes it clearer to everyone the purpose and resists change long term. • Aligns with the core message: “Roads, Well, Pavilion — nothing else.” Since we're already amending the Articles of Incorporation, just change the name there. • It requires the same vote we're already getting. • Filing fee with NM Secretary of State is cheap (~$25–50). • Update the bank account and insurance after — easy. Q: How Hard is it to add back rules? 90% vote of all owners, then a second 90% of all owners at least six months apart. Pretty hard, on purpose. Q: How hard to increase dues? 75% vote by all unique owners. Q: Why change anything? Things are ne now.(Most common—people hate change.) A: Nothing’s “ ne”—the old rules aren’t enforced, dues could rise anytime, boards ght over power. This xes that quietly: roads get graded, dues locked, no more rules on your house. Vote no and you’re stuck with the same mess. Q: What if dues go up later? I’m on xed income. A: Dues stay $75 unless 75% of all unique owners vote to raise them. That’s almost impossible—takes huge agreement. Fixed-income folks like you will block it if it ever comes up. No surprises. Q: This sounds like more HOA nonsense—just rename it?? A: We’re not an HOA anymore. New name: Road & Well Maintenance Organization. No paint colors, no fences, no “your house looks bad” rules. Board only handles roads and well—no bossing you around. It’s just service, not control. fi Page 19 of 59 fi fi Version: March 9, 2026 fi fi fi fi Full Plan: [WEBSITE] Community Decides | Board Implements [Organization], Inc: A Road & Well Maintenance Organization New Name, Narrow Purpose Q: Who decides which roads get xed rst? They’ll favor their friends. A: We added an optional Road Score tool—simple numbers for potholes, ruts, traf c. Board can use it for fairness, but it’s not required. If your road’s bad, you can show your score and ask. No favoritism baked in. Q: Why 90% twice? That’s too hard—nothing will ever get done. A: Exactly. We want it hard to add back rules on how you use your land. 90% twice means only important changes that just about everyone wants are even considered—no random “let’s ban chickens” votes or ‘make this place more like California’. If you hate drama, this stops it cold. Q: “I don’t understand—too many pages.” A: You don’t need to read it all. Just vote yes or no on the proxy—takes 30 seconds. The rest is backup if you’re curious. Q: What if we need a new rule someday—like no junk cars? A: If 90% really want it (twice), it can happen. But until then, everything’s just recommendations—no enforcement. Your land stays yours. Your house, your rules. Q: I owe back dues to [Organization], but now you have a new name, does that mean I don’t owe you anymore? A: No. We are the same organization, just sporting a new name. Like when Kentucky Fried Chicken changed to KFC - they have the same recipe, same building, same colors, same Colonel. Q: What is the One-Time Amnesty Program? A: To bring as many owners as possible back into the system and increase road funds immediately, we are offering a one-time, three-year “Good Standing Amnesty.” Any owner more than three years behind can become fully current and regain full voting rights by paying the equivalent of the most recent three years of dues ($225) per lot. This is not the board forgiving debt on its own. This amnesty is part of the overall 2026 reform that requires approval from owners. By voting YES, the community is choosing to accept $225 today + reliable $75 future payments from more owners, rather than spending legal fees chasing old, possibly uncollectible debts. This is a standard, prudent business decision used by associations across the country to boost participation and fairness. Q: What if I vote NO? A: Nothing changes. You keep the current paralyzed system with all its risks (possible selective enforcement lawsuits, potential secret dues hikes, IRS exposure, etc.). Voting YES is the only way to lock in the protections and x the roads. Page 20 of 59 fi fi fi Version: March 9, 2026 fi Full Plan: [WEBSITE] Community Decides | Board Implements [Organization], Inc: A Road & Well Maintenance Organization New Name, Narrow Purpose Your Home, Your Rules 75% Approval Required Roads & Well Only Dues Locked at $75 THE LEGAL CORE (AMENDED Articles Of Org, CC&Rs & BYLAWS) The formal legal language required to lock these changes into Catron County and State records and protect your property rights for the long term. No one person can force you to pay more. Dues locked unless we all vote. Note: Sometimes new names are rejected by the NM SOS. We searched and there does not appear to be a con ict. Just in case, in order of preference, these names will be submitted: 1. [Organization], Inc. 2. [Organization] Road & Well Maintenance Organization, Inc. 3. [Organization] Ranch Road & Well Maintenance Organization, Inc. 4. [ORGANIZATION] Road & Well Maintenance Organization, Inc. fl Full Plan: [WEBSITE] Version: March 9, 2026 Page 21 of 59 Community Decides | Board Implements [Organization], Inc: A Road & Well Maintenance Organization New Name, Narrow Purpose 2026 Articles of Incorporation The original, back in ~1988, had the Articles of Incorporation but also included language suggestive of By Laws and CC&Rs. The current proposal is to fully replace and update (technically, amend) the Articles of Incorporation and just use the version published by the State of New Mexico. See below for a sample of those found at the NM Secretary of State. This is consistent with modern ling conventions - rules belong elsewhere. This proposal just makes it clear - our Articles of Incorporation have no rules attached to them (anymore). New Purpose, New Name We will submit an amended ling with the most current of cers and directors names, as well as an amended name ling to [Organization], Inc., doing business as (d.b.a) [Organization] Road & Well Maintenance Organization of cially abbreviated as “HM-RWMO” with the following doing business as (DBAs) led with the state to assist with banking when abbreviated in a different way: XX, Inc., XX-RWMO, [ORGANIZATION], XXXXX, [Organization], [ORGANIZATION] Land Owners Association, [ORGANIZATION], [ORGANIZATION] LOA, [ORGANIZATION] LOA. This long list of names is essential given banking crackdowns for AML/ KYC (Anti-Money Laundering / Know Your Customer) in recent years when people send money or write checks to a non-exact version of our name. Our Current Board is: [NAME]: President, [NAME]: Vice President, [NAME]: Secretary-Treasurer, [NAME]: Member, [NAME]: Member. The below ling has some outdated information. It currently lists [NAME] as agent and director. Mr. [NAME] is no longer serving on the board or serving as agent. The below ling, will need to be amended (updated) to re ect current board membership, and current agent, as well as updated to re ect the new name of our organization. We just click on that ‘ le amendment’ button and submit our changes. STATE FILING fl fi fi fi fl Version: March 9, 2026 fi fi fi fi fi fi Full Plan: [WEBSITE] Page 22 of 59 Community Decides | Board Implements [Organization], Inc: A Road & Well Maintenance Organization New Name, Narrow Purpose COVENANTS, CONDITIONS AND RESTRICTIONS FOR [ORGANIZATION] LAND OWNERS ASSOCIATION, INC. The Original CC&Rs remain unchanged as they are impossible to amend through community action. ‘[Organization] CC&Rs’ Summary Update In legal terms, Abandonment (also known as the Doctrine of Waiver) occurs when the restrictive covenants of a community are no longer enforceable because they have been habitually ignored over a long period. Here is the "super brief" breakdown of why this applies to our situation: The "Blind Eye" Rule: If an Association fails to object to open and obvious violations (like non-conforming sheds, cars on the property, or building height) for many years, a court will rule that the Association has "waived" its right to enforce those speci c rules. The "Character of the Neighborhood" Test: Once violations become so widespread that the "average person" can see the rules aren't being followed, the covenants are considered legally "dead." At that point, the neighborhood has fundamentally changed its character. The "Clean Hands" Problem: A Board cannot suddenly decide to sue one neighbor for a shed if they have allowed 60 other neighbors to build the same shed over the last 20 years. This is "selective enforcement," and it is almost always defeated in court. Because the math to of cially remove the rules is impossible (98% participation), the Doctrine of Abandonment allows us to acknowledge that the rules have already been removed by the community's own actions over the last 30 years. We aren't "killing" the rules; we are simply declaring them “deceased." The original 1988 CC&Rs can be found here: [WEBSITE] fi fi Full Plan: [WEBSITE] Version: March 9, 2026 Page 23 of 59 Community Decides | Board Implements [Organization], Inc: A Road & Well Maintenance Organization New Name, Narrow Purpose 2026 AMENDED AND RESTATED BYLAWS Of the [Organization], Inc.: A Road & Well Maintenance Organization / RWMO (Formerly the [ORGANIZATION] Landowners Association, Inc.) PREAMBLE & CORPORATE RESOLUTION OF ABANDONMENT 1. Acknowledgment of Legal Paralysis: The 1988 Declarations of Covenants, Conditions, and Restrictions (CC&Rs) require an af rmative vote from 75% of all Lots to amend. Due to the current ownership distribution, this requires 192 votes from only 196 unique owners (a 98% participation rate). The Board and the Ownership formally recognize this as a mathematical impossibility that has placed the corporation in a state of legal paralysis. 2. Declaration of Abandonment: Due to decades of open, notorious, and continuous non-enforcement by successive Boards, the "Use Restrictions" and architectural controls within the 1988 CC&Rs are hereby recognized by the Corporation as legally abandoned and unenforceable under the Doctrine of Waiver. 3. Survival of Af rmative Covenants: The af rmative obligations within the 1988 CC&Rs—speci cally the obligation to pay assessments for the maintenance of shared infrastructure (roads and well)—survive this abandonment. 4. Adoption of New Bylaws: To govern the surviving infrastructure duties, cure the corporate paralysis, and rename the entity to re ect its actual function, the Ownership hereby adopts these 2026 Amended and Restated Bylaws to supersede and replace all previous Bylaws. ARTICLE I: NAME, PURPOSE & LIMITATION OF SCOPE Section 1. Name: The name of the corporation is the [Organization], Inc.: A Road & Well Maintenance Organization (RWMO). FORMERLY: [ORGANIZATION] Land Owners Association Subdivision, Phases I, II, and III. Section 2. Purpose: The Organization is a service entity organized exclusively as a road, well, and pavilion maintenance organization. It does not contemplate pecuniary gain or pro t to its members. Section 3. Absolute Limitation of Scope: The Board’s mandate is strictly to support the community's infrastructure. The Organization and its Board must not engage in the enforcement of property use, aesthetic standards, or lifestyle restrictions. Any expenditure of corporate funds on architectural policing is strictly prohibited. fi fl Version: March 9, 2026 fi fi fi fi Full Plan: [WEBSITE] Page 24 of 59 Community Decides | Board Implements [Organization], Inc: A Road & Well Maintenance Organization New Name, Narrow Purpose ARTICLE II: OWNERSHIP, MEETINGS & VOTING Section 1. The "Unique Owner" Voting Metric: To cure the historical mathematical impossibility of lot-based voting and restore corporate function under the Doctrine of Necessity, the Organization hereby governs itself via a "One Man, One Vote" standard for corporate actions. • Rule: Each Unique Owner (human or legal entity, as recorded with the Catron County Assessor on your Deed) is entitled to exactly one (1) vote, regardless of the number of Lots owned. Voting Membership shall be appurtenant to ownership (it sticks to the land) and may not be separated from ownership of any Lot. • Co-Ownership: If multiple people own a Lot(s), they must determine how their one (1) collective vote is cast. Example, John and Jane Doe are a married couple and own two lots. If ‘John & Jane Doe’ are recorded as owners on both lots on their Deed, they are entitled to one vote. If John Doe owns one lot, and Jane Doe owns the other lot, and they are still married, they are entitled to two votes because of how it is recorded on their deed. Section 2. Meetings: If the Board fails to call or cancel an annual meeting, The Annual Meeting will be held at the community pavilion on the Saturday after Labor Day (September) at 1:00 p.m. Section 3. Quorum: Given the number of unique owners may change year to year, the presence of Lot Owners or proxies representing ten percent (10%) of the total Lots constitutes a quorum for conducting corporate business. NOTE: Special voting thresholds noted elsewhere in Bylaws corresponds to numbers of Unique Owners, a different metric from Quorum to hold a meeting. If the required quorum is not present, the meeting may be adjourned and reconvened at a later date, and the required quorum at the subsequent meeting shall be one-half (1/2) of the required quorum at the preceding meeting. Notice of the subsequent meeting need not be given if the place, date and hour are announced at the adjourned meeting. Section 4. Notice & Digital Meetings: Written notice must be delivered 10 to 50 days before a meeting. Virtual attendance (e.g., Zoom) may be offered; digital participants count toward quorum and may vote electronically. Section 5. Proxies: Owners may vote by revocable proxy executed in writing. Proxies must be registered with the Secretary no later than ten (10) days before the meeting. A proxy without an end date remains valid until revoked in writing or upon transfer of the Lot. Full Plan: [WEBSITE] Version: March 9, 2026 Page 25 of 59 Community Decides | Board Implements [Organization], Inc: A Road & Well Maintenance Organization New Name, Narrow Purpose ARTICLE III: BOARD OF DIRECTORS Section 1. Composition & Term: Managed by a Board of at least three (3) Directors serving staggered three-year terms. Starting with the rst election after adoption of these Bylaws, the Board shall transition to electing one Director each year so that terms are staggered. After the transition, one Director shall be elected annually at the Annual Meeting to ll the seat whose term is expiring. Section 2. Of cers and Duties: The Board shall elect a President, Vice-President, Secretary, and Treasurer at the rst Board meeting after each Annual Meeting. a) President: Presides at all Board and Owner meetings; signs instruments on behalf of the Association; carries out Board resolutions. b) Vice-President: Acts in the President’s absence and performs other duties assigned by the Board. c) Secretary: Records minutes, maintains Owner list and addresses, serves notices. d) Treasurer: Receives and deposits funds, disburses as directed by the Board, keeps nancial records. Section 3. Limitation of Authority: The Board of Directors has NO authority to enforce the "Use Recommendations" in Article III. The Board's enforcement powers are strictly limited to the collection of dues and the maintenance of shared infrastructure (Roads, Well, Pavilion). Section 4. Eligibility for Board Membership: Any Unique Owner who is in good standing (current on dues, including via the one-time amnesty) and has owned property in the Ranch for at least one year. No two members of the same household or immediate family may serve simultaneously. Section 5. Compensation. No Director or member of their household shall receive compensation for service to the Association. Directors may be reimbursed for actual, documented expenses with receipts approved by the Board. Section 6. Vacancies. If a Director position becomes vacant, the remaining Directors may unanimously appoint a quali ed Owner to serve until the next Annual Meeting. Section 7. Action Without Meeting. The Board may take action without a meeting if all Directors sign a written consent that is led with the minutes. Section 8. Mandatory Board Duties: a) Corporate Compliance: The Board must le Form 1120-H or Form 990-N annually with the IRS. Failure to le for two consecutive years triggers an automatic removal vote. fi fi fi fi Version: March 9, 2026 fi fi fi fi Full Plan: [WEBSITE] fi • Page 26 of 59 Community Decides | Board Implements [Organization], Inc: A Road & Well Maintenance Organization New Name, Narrow Purpose • b) Duty to Log: The Board must maintain a visible 'Work Log' tracking exactly when each road segment was graded or improved. • c) Financial Transparency: Bank statements and nancial reports must be accessible to owners within 60 days of generation. • d) Minutes Rule: Meetings must follow a "Motion > Vote > Done" template to ensure brevity. Section 9. Professional Management & Safety Valve: The Board must hire a bonded, professional, third-party bookkeeper. The Board may assume temporary nancial control only after ling a "Sworn Af davit of Search" documenting failed attempts to hire a professional. Section 10. Removal of Directors. Any Director may be removed from the Board under two distinct tracks: Track A: Removal Without Cause (Community Vote) A Director may be removed, with or without cause, by a 66% vote of all Unique Owners. This process is initiated by a petition signed by at least 10% of all Unique Owners, followed by a Special Meeting held within 30 days. If the Board refuses to call a meeting after a valid petition, any Owner may ask the Catron County District Court to order the meeting. Track B: Removal FOR CAUSE (Board or Owner Action) A Director may be removed immediately upon a unanimous vote of the remaining Directors (or a simple majority of a quorum of Owners) if it is determined that "Cause" exists. Section 11. De nition of "Cause". For the purposes of these Bylaws, "Cause" is strictly de ned as any of the following: • a) Breach of Mandate: Any attempt to expend Organization funds or use the Board’s position to enforce aesthetic, architectural, or "Use Recommendation" standards (Article VI), which have been declared abandoned. Acting against the explicit vote of the community. • b) Financial Malfeasance: Conviction of a felony involving theft, fraud, or dishonesty, or the commingling of personal funds with Organization funds. • c) Failure to Perform Mandatory Duties: Failure to le required IRS or State corporate tax/reporting forms for two (2) consecutive years, or failure to maintain the "Work Log" (Article III, Section 3) for more than 180 days. • d) Non-Attendance: Failure to attend three (3) consecutive properly noticed Board meetings without a valid medical or emergency excuse. • e) Loss of Eligibility: Ceasing to be a "Unique Owner" in good standing (e.g., selling all property in the subdivision). Page 27 of 59 fi fi fi Version: March 9, 2026 fi fi fi fi Full Plan: [WEBSITE] Community Decides | Board Implements [Organization], Inc: A Road & Well Maintenance Organization New Name, Narrow Purpose Section 12. Severability: If any provision is found invalid by a court, the remaining provisions remain in full force. ARTICLE IV: ASSESSMENTS AND REVENUE (Administering Surviving CC&Rs) Section 1. Uniform Rate: While voting is calculated per Unique Owner, the surviving infrastructure assessments (dues) continue to run with the land and are calculated per Lot. Assessments shall be at a uniform rate for all Lots ($75.00 per year per lot). The Board is expressly prohibited from raising dues of their own accord. Section 2. Due Date: All assessments are due by January 31st of each year and due without demand (owners must send in annual payment without a formal bill/request). Section 3. Nonpayment & Liens: Any assessment not paid within 30 days of the due date (January 31st) shall become a lien upon the Lot, subject to late charges and enforceable by foreclosure. Section 4. One-Time Amnesty: Upon approval of these Bylaws, an amnesty program allows any Owner more than three years delinquent to become current by paying the equivalent of the most recent three years’ assessments ($225) for each lot past due. This window closes 90 days after approval. Section 5. Asset Liquidation: The Organization may sell land it owns (excluding the well site and roads) via a 75% vote of Unique Owners. Proceeds from asset sales are strictly restricted to permanent infrastructure improvements (gravel, culverts, well upgrades). ARTICLE V: ROAD MAINTENANCE & EMERGENCIES Section 1. Objective Maintenance: An Annual Road Report detailing priorities must be provided before the Annual Meeting. An objective "Road Score" may be used to tiebreak repair priorities. Section 2. Emergency Spending vs. Assessments: • Emergency Action (Cash on Hand): The Board may spend up to 33% of annual revenue to x a triggered emergency. This expires in 60 days and requires after-the-fact Owner rati cation. Version: March 9, 2026 fi fi Full Plan: [WEBSITE] Page 28 of 59 Community Decides | Board Implements • [Organization], Inc: A Road & Well Maintenance Organization New Name, Narrow Purpose Emergency Assessment (New Bill): A sudden emergency levy requiring new money is strictly subject to a prior vote of 66% of all Unique Owners. Section 2. Emergency Triggers - WHAT IS AN EMERGENCY?: An emergency exists only if a main artery is impassable, the well is nonfunctional, or a natural disaster causes imminent infrastructure failure as de ned below. Long term neglect is not an emergency. • • • • • • • fi Version: March 9, 2026 fi fi fi Full Plan: [WEBSITE] fi • • fi • • • • Subsection 1. Trigger. An emergency exists only if one of the following is true: A main artery is impassable to emergency vehicles The well is nonfunctional A natural disaster causes imminent infrastructure failure A government authority issues an access or safety warning Subsection 2. Scope. Emergency authority applies only to: Roads ◦ Well ◦ Pavilion (if applicable) ◦ No spillover into aesthetics, conduct, or land use • Subsection 3. Time limit Emergency powers expire automatically after 60 days Any continuation requires Owner rati cation Subsection 4. After-the-fact accountability/rati cation Mandatory written report Mandatory vote at the next meeting Explicit ability for Owners to reject or ratify costs "after-the-fact rati cation" only applies to the capped emergency spending from existing funds of 33% of annual revenue [currently, (255*75)*.33=6,311.25] before approval from the owners is required. A board can never issue an Emergency Assessment (a demand for new money) without getting the 66% vote before the bill is sent to owners. In other words, Emergency Action (spending existing cash on hand) is not the same as Emergency Assessment (levying a new bill on the owners). If the board spends emergency funds and the community subsequently votes to reject the rati cation, the board members who authorized the spending are personally liable to reimburse the Organization. Emergency spending before a vote can be held should meet the ‘reasonable person’ test, should this need outside adjudication. This does two things: Lets the board act fast without fear when it is clearly an emergency Prevents “emergency creep” from becoming governance by at. Or ‘there is an emergency gravel need to my front door.’ The board is strongest when it can act temporarily without becoming powerful permanently. Page 29 of 59 Community Decides | Board Implements [Organization], Inc: A Road & Well Maintenance Organization New Name, Narrow Purpose ARTICLE VI: USE RECOMMENDATIONS (NONBINDING) Because the 1988 Use Restrictions are legally abandoned, the Organization offers the following as non-binding community recommendations. They create no legal obligation, and the Organization assumes no liability for an Owner’s failure to follow them. • Section 1: Natural vegetation should be left undisturbed where possible. • Section 2: Owners are encouraged to keep lots clean; no dumping in arroyos. • Section 3: It is recommended structures be placed 40 feet from street lines and 15 feet from side lines. • Section 4: Owners should avoid activities that disturb the peace. • Section 5: Structures should be designed to blend with the natural terrain. ARTICLE VII: ENTRENCHED RIGHTS & VOTING THRESHOLDS Section 1. The Four Tiers of Voting: • Tier 1 – Ordinary Governance (Majority of Quorum): Applies to annual budgets, routine road work, and Board elections. • Tier 2 – Financial Impact (66% of Unique Owners): Applies to Emergency Assessments and Board Removal. • Tier 3 – Structural Decisions (75% of Unique Owners): Applies to Bylaw amendments, ownership structure, and asset liquidation. • Tier 4 – Adding New Use Restrictions (90% Double-Vote): Because the original restrictions were abandoned, no new aesthetic, architectural, or lifestyle restriction may be added unless approved by 90% of all Unique Owners in two separate votes held at least six months apart (cooling off period). Any such rules sunset after 10 years unless reapproved. We accept these Restrictions With Heightened Deliberative Consent. Full Plan: [WEBSITE] Version: March 9, 2026 Page 30 of 59 Community Decides | Board Implements [Organization], Inc: A Road & Well Maintenance Organization New Name, Narrow Purpose Section 2. Notice of Extraordinary Signi cance: Tier 4 votes require "Enhanced Notice" which includes use of Certi ed Mail. This makes the 90% threshold ‘Explicit Consent’ and solves for the "missing owner” problem (the 25% who never check their mail). Section 3. The Safety Valve: The 90% threshold shall remain in e ect unless a court of competent jurisdiction nds that the purpose of the Organization has been frustrated by unforeseen economic or physical changes, rendering the current restrictions obsolete under the Doctrine of Changed Conditions. ARTICLE VII: AMENDMENTS Section 1. Replacement: These Bylaws supersede and replace all previous versions in their entirety. Section 2. Recording: Any amendment shall be effective only when recorded in the Of ce of the County Clerk of Catron County, New Mexico and, if necessary, New Mexico Secretary of State. Recording Secretary Certi cation We, the undersigned, certify that the votes were recorded in excess of 75% of all lot owners and that all votes were cast by Owners in good standing or authorized proxies during the meeting held on the date speci ed. Secretary Signature: ____________________________________ Date: __________ President Signature: ____________________________________ Date: __________ Vice President Signature: ________________________________ Date: __________ Treasurer Signature: ____________________________________ Date: __________ ff fi fi fi Version: March 9, 2026 fi fi fi Full Plan: [WEBSITE] Page 31 of 59 Community Decides | Board Implements [Organization], Inc: A Road & Well Maintenance Organization New Name, Narrow Purpose Your Home, Your Rules 75% Approval Required Roads & Well Only Dues Locked at $75 All The Forms For Implementation Full Plan: [WEBSITE] Version: March 9, 2026 Page 32 of 59 Community Decides | Board Implements [Organization], Inc: A Road & Well Maintenance Organization New Name, Narrow Purpose Part 1 Forms Forms to Help Document the Reality of Abandoned CC&Rs SWORN AFFIDAVIT OF FORMER BOARD MEMBERS & OFFICERS (Voluntary) SWORN AFFIDAVIT OF Property Owners Full Plan: [WEBSITE] Version: March 9, 2026 Page 33 of 59 [Organization], Inc: A Road & Well Maintenance Organization New Name, Narrow Purpose STATE OF NEW MEXICO COUNTY OF CATRON SWORN AFFIDAVIT OF FORMER BOARD MEMBERS & OFFICERS (Voluntary) *For the Organization’s Legal File I, [Name]______________________________________________, being rst duly sworn, state: I served as □ President, or □ Board Member of the [ORGANIZATION] Landowners' Association from [years]______________________. During my tenure, the Association never enforced any aesthetic, architectural, or use restrictions in the Declaration of Covenants, Conditions, and Restrictions (CC&Rs). I have been a resident/owner since _______________________. Since purchasing my lot, and to my knowledge, no enforcement actions (e.g., letters, nes, liens, lawsuits) were ever taken against any owner for CC&R violations. Executed on _________________[Date] in _________________________[City, State]. __________________________________[Signature] _____________________________[Full Name] __________________________________[Position, if any, in Land Owners Association] Sworn to and subscribed before me this ____________[Day] of _________[Month], ______[Year]. [Notary Public Signature] [Notary Public Name] Notary Public, State of [State] Seal] Full Plan: [WEBSITE] My commission expires: [Date] [Notary Version: March 9, 2026 Page 34 of 59 fi fi Community Decides | Board Implements Community Decides | Board Implements [Organization], Inc: A Road & Well Maintenance Organization New Name, Narrow Purpose STATE OF NEW MEXICO COUNTY OF CATRON SWORN AFFIDAVIT OF Property Owners General Owner Attestation (Voluntary for all owners) *For the Organization’s Legal File I, ____________________________, attest that: I purchased my property in (year):_________________________. To my knowledge, the aesthetic and use restrictions in the 1988 CC&Rs have been openly violated and not enforced for many years. I have never led legal proceedings or run for the Board to challenge this non-enforcement. I understand this is simply acknowledging the reality of how [ORGANIZATION] has operated. Signature: ___________________________ Date: __________ Print Name: __________________________________ Executed on _____________________[Date] in _____________________________[City, State]. Sworn to and subscribed before me this ____________[Day] of _________[Month], ______[Year]. [Notary Public Signature] [Notary Public Name] Notary Public, State of [State] Seal] fi Full Plan: [WEBSITE] My commission expires: [Date] [Notary Version: March 9, 2026 Page 35 of 59 Community Decides | Board Implements [Organization], Inc: A Road & Well Maintenance Organization New Name, Narrow Purpose Your Home, Your Rules 75% Approval Required Roads & Well Only Dues Locked at $75 Part 2 Forms Forms To Use To Vote on This Proposal Road Forms Annual Report Forms One-Time Amnesty Application Bookkeeper Sworn Af davit RWMO EMERGENCY DECLARATION FORM Checklist for implementation of this plan fi Full Plan: [WEBSITE] Version: March 9, 2026 Page 36 of 59 Community Decides | Board Implements [Organization], Inc: A Road & Well Maintenance Organization New Name, Narrow Purpose [Organization] REFORM PROPOSAL (For Board Use On Voting Day) VOTE TRACKING SHEET Meeting Date: __________________ Measure In-Person YES Proxy YES 2026 Reform for Owners Total YES Result Pass / Fail Pass / Fail Pass / Fail Pass / Fail Pass / Fail Pass / Fail Pass / Fail Pass / Fail Pass / Fail | Total Lots: 255 | 90%:230 | 75% Goal For This Vote:192 | 66%: 169 | Majority: 128 | 26+ For Quorum | Quorum Check: • Lots in Person: ________ • Lots by Proxy: ________ • Total Attendance: ________ Full Plan: [WEBSITE] Version: March 9, 2026 Page 37 of 59 Community Decides | Board Implements [Organization], Inc: A Road & Well Maintenance Organization New Name, Narrow Purpose Your Home, Your Rules 75% Approval Required Roads & Well Only Dues Locked at $75 Forms To Consider To Ensure The Roads Are Maintained Fairly The standardized checklists and road-scoring tools can be used every year to ensure the Board remains transparent and focused only on infrastructure. It is an attempt to objectively (as possible) compare roads. The Board is not obliged to score all roads every year. These forms are intended to help discuss the priorities identi ed by the board and to advocate for repairs. Version: March 9, 2026 Page 38 of 59 fi Full Plan: [WEBSITE] Community Decides | Board Implements [Organization], Inc: A Road & Well Maintenance Organization New Name, Narrow Purpose RWMO Individual Road Score (Optional) Road Name:______________________. Date of Assessment:___________. Person Assessing:____________________. Total Score: [_____/100] 1. Surface Condition (0-20 points). Score: [______] 20: Excellent condition, no visible distress 10: Moderate wear, minor distress 0: Poor condition, signi cant distress 2. Last Grading (0-10 points) -low score equals a higher priority. Score: [______] Date of Last Grading:___________________. 10: Graded within the last year 04: Graded seven years ago 09: Graded two years ago 03: Graded eight years ago 08: Graded three years ago 02: Graded nine years ago 07: Graded four years ago 01: Graded ten years ago 06: Graded ve years ago 00: Don't know. 05: Graded six years ago 3. Gravel/Road Base Application (0-10 points) -low score is a higher priority. Score: [______] Date of Last Gravel/Road Base:___________________. 10: Gravel within the last two years 04: Gravel 13-14 years ago 09: Gravel 3-4 years ago 03: Gravel 15-16 years ago 08: Gravel 5-6 years ago 02: Gravel 17-18 years ago 07: Gravel 7-8 years ago 01: Gravel 19-20 years ago 06: Gravel 9-10 years ago 00: Never done. 05: Gravel 11-12 years ago 4. Problematic Areas (0-10 points). Score: [______] 10: Few or no problematic areas 0: Multiple problematic areas 5. Passability (0-10 points). Score: [______] 10: Easily passable in all weather conditions 0: Dif cult to pass in certain conditions 6. Road Classi cation (0-10 points) -low score is a higher priority. Score: [______] 10: Tertiary Road 05: Secondary road 0: Major artery or primary road (needs annual attention) 7. Drainage Adequacy & Culvert Conditions (0-10 points). Score: [______] 10: Good drainage 0: Poor drainage 8. Residential Status (0-10 points). Score: [______] 10: Full-time residents 5: Part-time residents 0: No residents 9. Special Access Considerations (0-5 points) - Lower is a higher priority. Score: [______] 5: No such need known 0: Owner with special needs (for example medical or caretaker access in bad weather) 10. Safety Concerns (0-5 points). Score: [______] 5: No signi cant safety issues 0: Presence of safety hazards Priority Ranking: Scores under 40 = Immediate Action; 40-70 = Scheduled; 70+ = Monitoring. fi fi fi fi fi Full Plan: [WEBSITE] Version: March 9, 2026 Page 39 of 59 Community Decides | Board Implements [Organization], Inc: A Road & Well Maintenance Organization New Name, Narrow Purpose OPTIONAL ANNUAL ‘ALL ROAD’ CONDITION SUMMARY Total Network Length: ~17.37 Miles | Total Roads: 18 Segments This summary provides a "snapshot" of our entire road network based on the 100-Point Road Rating System. Roads with lower scores are prioritized for immediate maintenance and gravel application. Road Priority & Scoring Dashboard Road Name Approx. Length [ROAD NAME] 3.15 Mi [ROAD NAME] 2.00 Mi [ROAD NAME] 1.65 Mi [ROAD NAME] 1.64 Mi [ROAD NAME] 1.38 Mi [ROAD NAME] 1.16 Mi [ROAD NAME] 1.05 Mi [ROAD NAME] 1.03 Mi [ROAD NAME] 0.72 Mi [ROAD NAME] 0.64 Mi [ROAD NAME] 0.62 Mi [ROAD NAME] 0.58 Mi [ROAD NAME] 0.56 Mi [ROAD NAME] 0.42 Mi [ROAD NAME] 0.34 Mi [ROAD NAME] 0.17 Mi [ROAD NAME] 0.14 Mi [ROAD NAME] 0.11 Mi Current Score (/100) Priority Level Understanding the Scores • • 0–40 (CRITICAL): Immediate structural repair, grading, or heavy gravel base required. 41–70 (MONITOR/MAINTAIN): Standard annual grading; minor drainage work. 71–100 (STABLE): Good condition; minimal intervention required this scal year. Full Plan: [WEBSITE] Version: March 9, 2026 Page 40 of 59 fi • Community Decides | Board Implements [Organization], Inc: A Road & Well Maintenance Organization New Name, Narrow Purpose ‘Sample’ Road Maintenance Annual Report/Summary 2026 RWMO Road Plan • Current Funds: $XX,XXX • Top Priority: [ROAD NAME] (Score: 32) – Requires 4 loads of gravel and culvert clearing. Estimated Cost: $3,200. • Secondary Priority: [ROAD NAME] (Score: 45) – Grading only. Estimated Cost: $800. • Long-Term Goal: Increase road base on Major Arteries over the next 3 years. • Owner Action: Please review the attached Road Scores. We will vote to approve this spending at the September Meeting. Attach Road Score Summary (individual road sheets upon request) Full Plan: [WEBSITE] Version: March 9, 2026 Page 41 of 59 Community Decides | Board Implements [Organization], Inc: A Road & Well Maintenance Organization New Name, Narrow Purpose OFFICIAL STATEMENT: THE ROADS WE MAINTAIN Statement of Fact regarding Our Road Network (2026): The RWMO recognizes approximately 17.37 miles of infrastructure as the "Maintained Network." This network is de ned by the 2026 RWMO Of cial Road Map (derived from the Fire Department Access Map). • Maintained Roads: Includes all through-roads and segments serving two or more distinct property owners. • Common Infrastructure: Includes designated access trails to the BLM Wilderness Area, the Community Well site, and the Pavilion. • Excluded Private Driveways: Any road, spur, or trail serving only one lot/ property owner—regardless of whether it has a street sign or a custom name—is classi ed as a "Private Driveway" and is the sole maintenance responsibility of that owner. The RWMO will not allocate gravel or grading services to these private spurs. 2. THE "EMERGENCY ACCESS" RULE Section 1: Fire & EMS Priority. The "Maintained Network" is speci cally designed to align with the access requirements of the local Fire Department and EMS. The Organization’s primary goal is to ensure that no "Maintained Segment" falls below a Score of 40, as this represents the threshold where emergency vehicle access becomes compromised. Section 2: Signage Policy. To prevent confusion for emergency responders, the RWMO will only maintain or install signage for the Of cial Maintained Network. Private driveway signs installed by owners are recognized as "Aesthetic Additions" and do not confer any maintenance obligation upon the Organization. This statement includes, by reference: EXHIBIT A: THE COMPLETE ROAD LIST and Exhibit B: Actual Serviceable Network / Fire Department Access Map. Adopted on:_________________________________ Signed by: Secretary Signature: ____________________________________ Date: __________ President Signature: ____________________________________ Date: __________ Vice President Signature: ________________________________ Date: __________ Treasurer Signature: ____________________________________ Date: __________ fi Version: March 9, 2026 fi fi fi fi Full Plan: [WEBSITE] Page 42 of 59 Community Decides | Board Implements [Organization], Inc: A Road & Well Maintenance Organization New Name, Narrow Purpose EXHIBIT A: THE COMPLETE ROAD LIST Land - The RWMO owns the pavilion site which includes the club house, covered area and the well house (and the triangle of land around it). The RWMO also owns a former well location on Crooked Arrow next to Spring Road. From Time to time, the RWMO will also own parcels which may be abandoned, gifted or foreclosed upon. Trails - Two access trails to the [Organization] BLM Wilderness area are owned and managed by the RWMO. Named Roads 1. [ROAD NAME] - State Access Road - 1.64 Miles 2. [ROAD NAME] - 2.0 miles 3. [ROAD NAME] - 2,191.98 ft 4. [ROAD NAME] - 1.03 mi 5. [ROAD NAME] - 3,278.19 ft 6. [ROAD NAME] - 2,970.82 ft 7. [ROAD NAME] - 594.58 ft 8. [ROAD NAME] - 3,402.62 ft 9. [ROAD NAME] -1.38 Miles 10. [ROAD NAME] - Inner (1.21 mi) + outer (1.20 mi) portions + straightaway (3,910.03 ft) 11. [ROAD NAME] - 1.05 mi when going through that private property so it is less, not sure of the exact boundaries to subtract. 12. [ROAD NAME] - 1,805.98 ft 13. [ROAD NAME] - 1.65 mi 14. [ROAD NAME] - 3,082.43 ft 15. [ROAD NAME] - 922.28 ft (not sure where it becomes private property. 16. [ROAD NAME] - 3,784.63 ft 17. [ROAD NAME] - 712.61 ft 18. [ROAD NAME] - 1.16 mi (im not exactly sure where the road ends. 19. Two Wilderness access trails (on RWMO property). Upper and Lower Access Points Math: 12.32 miles + 5.04851326 miles (from 26,656.15 ft) = 17.36851326 miles Full Plan: [WEBSITE] Version: March 9, 2026 Page 43 of 59 Community Decides | Board Implements [Organization], Inc: A Road & Well Maintenance Organization New Name, Narrow Purpose Exhibit B: Actual Serviceable Network / Fire Department Access Map Fire Department Access Map: The map submitted to the re department represents the Actual Serviceable Network. In a court of law, if we are sued for not maintaining a road, we can point to that map and say, "This is the documented infrastructure we committed to maintain for emergency safety.” This addresses the fact that some people ‘name’ their driveway or may try to make a claim that some of their bulldozer work is in fact a RWMO road. Additionally, the RWMO has ceded territory over the years, such as the former land ll site, and sections of road servicing just a single lot as well as added land, such as the wilderness access pathways. The attached map is hereby “authenticated,” and incorporated by reference. The Maintained Network is de ned as the segments illustrated in Exhibit A: EXHIBIT A: THE OMNIBUS ROAD LIST, and Exhibit B (The RWMO Of cial Road Map), which is the baseline access map utilized by local emergency services. The Organization maintains only those segments that provide through-access or serve more than one property owner. Single-user spurs are the responsibility of the individual owner. This prevents the RWMO from being a "private driveway service" for a few lucky Owners. fi Version: March 9, 2026 fi fi fi Full Plan: [WEBSITE] Page 44 of 59 Community Decides | Board Implements Full Plan: [WEBSITE] [Organization], Inc: A Road & Well Maintenance Organization New Name, Narrow Purpose Version: March 9, 2026 Page 45 of 59 Community Decides | Board Implements [Organization], Inc: A Road & Well Maintenance Organization New Name, Narrow Purpose Your Home, Your Rules 75% Approval Required Roads & Well Only Dues Locked at $75 ANNUAL REPORT FORMS The standardized tools we will use every year to keep the Board transparent and the roads graded. Full Plan: [WEBSITE] Version: March 9, 2026 Page 46 of 59 Community Decides | Board Implements [Organization], Inc: A Road & Well Maintenance Organization New Name, Narrow Purpose Multiyear Annual Budget TPRLOA Financial Statement Current Year Last Year Year Before Year Before That BEGINNING BALANCE INCOME-DUES EXPENSES - DETAILS Roads - Materials Roads - Labor Roads - Grading Catron County Clerk - Liens Socorro Electric Of ce Supplies NM Secretary of State USPS - Mailbox Rental Fee USPS - Stamps Annual Report - Postage Annual Report - Printing/ Stuf ng Old Republic Surety Group State Road Right of Way Other - Labor Other - Repairs/Materials Other Other Other TOTAL EXPENSES INCOME LESS EXPENSES CLOSING BALANCE Why Multi-year: Without it, one cannot see trends or evaluate the data presented in context. fi fi Full Plan: [WEBSITE] Version: March 9, 2026 Page 47 of 59 Community Decides | Board Implements [Organization], Inc: A Road & Well Maintenance Organization New Name, Narrow Purpose PROPOSED Annual Meeting Minutes Form To standardize the information, the below sample content is the minimum necessary. RWMO Annual Meeting Minutes Template Date: __________, 20__ | Location: __________ | Start Time: __________ 1. Attendance & Governance • Quorum Veri cation: Total Lots Represented: ____ / 255. 25 Lots need representation in order to hold an of cial meeting (Not Quorum of Unique Owners as that changes). • Meeting Type: ☐ Regular Annual Meeting | ☐ Special Meeting. • Approval of Prior Minutes: Dated __________ approved? ☐ Yes ☐ No. 2. Annual Compliance Checklist # Item Yes No/NA Notes / Resolutions / Details Tax Compliance: Review 1120-H filing status. Insurance Review: Liability and 2 D&O policies or claims. Ownership Changes: Updated 3 list of 255 owners. Financial Report: Reviewed P&L 4 and Balance Sheet. Agent Status: Registered agent 5 address verified. Elections: Re-election of Board 6 or Road Agent. Conflict Disclosure: Identify any 7 board-related contracts. 1 ☐ ☐ ☐ ☐ ☐ ☐ ☐ ☐ ☐ ☐ ☐ ☐ ☐ ☐ 3. Infrastructure & Maintenance (Special Focus) The Organization’s primary mission is the road network and well. • Current Infrastructure Fund Balance: $ __________ Version: March 9, 2026 fi fi Full Plan: [WEBSITE] Page 48 of 59 Community Decides | Board Implements • • [Organization], Inc: A Road & Well Maintenance Organization New Name, Narrow Purpose Annual Road Score Review: ◦ Priority 1: __________ (Score: ____) | Est. Cost: $ ______ ◦ Priority 2: __________ (Score: ____) | Est. Cost: $ ______ Well/Pavilion Status: Maintenance needs or capital improvements discussed? ☐ Yes ☐ No. 4. Decisions & Votes • Assessment Rate: Approved at $75.00 per lot for next scal year? ☐ Yes ☐ No. (Cannot be changed without 75% of unique owner approval) • Amnesty Program: Discussion on three-year collection limit. 5. Certi cations & Adjournment These minutes are a true record of the meeting. Board Member Signatures: ____________________ ____________________ ____________________ President Vice President Treasurer ____________________ ____________________ ____________________ Secretary Member-at-Large Member-at-Large Adjournment Time: __________ Version: March 9, 2026 fi fi Full Plan: [WEBSITE] Page 49 of 59 Community Decides | Board Implements [Organization], Inc: A Road & Well Maintenance Organization New Name, Narrow Purpose [Organization]: A Road & Well Maintenance Organization (RWMO) One-Time Per Lot Amnesty Application Purpose: This one-time amnesty program allows owners more than three years behind on dues to become fully current and regain full voting rights by paying $225 per lot (equivalent to the last three years' dues). This is available only if the 2026 reform proposal passes. Submit this form with payment to the Board Secretary within 90 days of approval. Step 1: Your Info (Required) Owner Name(s): _______________________________ Lot Number(s): _____________________ (If unknown, we will look it up based on your name). Address: ______________________________________________________________________ Phone/Email (optional): _________________________________________________________ Step 2: Payment Con rmation I am enclosing $225 per lot (check payable to "[ORGANIZATION] RWMO" or electronic transfer to [insert account details]_______________________________________________________________. □ Check enclosed □ Electronic transfer Step 3: Agreement (Required) By signing below, I agree to pay future dues on time and waive any past claims against the Association, now or soon to be known as [Organization], Inc. Signature: ____________________________________________________ Date: ____________ Bottom Line: Once processed, you are current and in good standing. No more old debts, no liens. Welcome back! Submit To: Board Secretary, [ORGANIZATION] RWMO, PO Box 202, Datil NM 87821 or email to [insert email]____________________________________________. fi Full Plan: [WEBSITE] Version: March 9, 2026 Page 50 of 59 [Organization], Inc: A Road & Well Maintenance Organization New Name, Narrow Purpose SWORN AFFIDAVIT To be used by the Board if a professional bookkeeper cannot be sourced. "I, [Name] _________________________, [Position] _________________________, swear under penalty of perjury that: 1. We conducted a 90-day search for a bonded, external bookkeeper including public posting on a major job board (e.g., Indeed/LinkedIn) for at least 30 days prior to signing. 2. No quali ed candidates were found willing to service the remote location/account type. 3. Therefore, the Board will assume temporary nancial control with dual-signature requirements and monthly public updates until a professional is secured.” 4. This temporary measure will remain in effect until a suitable external bookkeeper can be found and hired. We will continue the search. 5. During this period, the Board will implement strict nancial controls, including: - Regular nancial audits by an independent certi ed public accountant - Dual signature requirements for all nancial transactions - Monthly nancial reviews during board meetings - Adherence to all relevant state laws and regulations regarding homeowners association nances Executed on ______________________[Date] in _______________________________[City, State]. __________________________________[Signature] _____________________________[Full Name] __________________________________[Position in the Organization] Sworn to and subscribed before me this ____________[Day] of _________[Month], ______[Year]. [Notary Public Signature] [Notary Public Name] Notary Public, State of [State] My commission expires: [Date] [Notary Seal] fi fi fi Version: March 9, 2026 fi fi fi Full Plan: [WEBSITE] fi fi Community Decides | Board Implements Page 51 of 59 Community Decides | Board Implements [Organization], Inc: A Road & Well Maintenance Organization New Name, Narrow Purpose RWMO EMERGENCY DECLARATION FORM Notice of Expedited Action for Shared Infrastructure SECTION 1: THE EMERGENCY • Date/Time of Incident: _____________________________________ • Type of Emergency: [ ] Road Washout [ ] Well/Water Failure [ ] Safety Hazard [ ] Legal/Insurance Deadline • Description of Crisis: ________________________________________________________________ ________________________________________________________________ • Immediate Consequence of Inaction: (e.g., "15 lots currently inaccessible by emergency vehicles") ________________________________________________________________ ________________________________________________________________ SECTION 2: PROPOSED ACTION & SPENDING • Action Taken/ Required:________________________________________________________ • Estimated Cost: $______________ (Note: Must not exceed 33% of annual revenue per 2026 Reform rules). • Vendor Selected: _____________________________________ SECTION 3: VERIFICATION (The "Social Proof" Layer) • Board Member Signature: _________________________ (Date: __________) • Witness 1 (Neighbor/Owner): _______________________ (Date: __________) • Witness 2 (Neighbor/Owner): _______________________ (Date: __________) ◦ Note: Witnesses sign to verify that the emergency described in Section 1 is physically present and requires immediate action. Full Plan: [WEBSITE] Version: March 9, 2026 Page 52 of 59 Community Decides | Board Implements [Organization], Inc: A Road & Well Maintenance Organization New Name, Narrow Purpose Your Home, Your Rules 75% Approval Required Roads & Well Only Dues Locked at $75 Final Analysis: How does this compare to previous versions of the [ORGANIZATION] Land Owners Association Historical Comparison – For Reference Only Full Plan: [WEBSITE] Version: March 9, 2026 Page 53 of 59 [Organization], Inc: A Road & Well Maintenance Organization New Name, Narrow Purpose Amendment Process - Does it match the original process for change? To the best of my knowledge and belief they are indeed consistent. Here are the rules from the 1988 originals (the only ones that legally matter, since the 2025 unilateral version was declared null and void by the board): Document Exact Amendment Rule (from Originals) Does my proposal follow it? Declaration / CC&Rs Must be amended by a written instrument signed by 75% of the Association Owners (pages 18 & 23 of 98-[Organization]-OriginalDocs.pdf) Yes - The proposal explicitly requires and recites 90% of lot owners for any new CC&Rs. Articles of Incorporation Board resolution + two-thirds (2/3) vote of the Owners (Article VII) Yes - We are replacing them entirely via the same Ownership vote at the September meeting. Since we are also getting 75% (which is higher than 2/3), it exceeds the requirement. Bylaws "These By-Laws may be amended by action of the Board of Directors" (Article VII) Yes, and stronger - The proposal uses a Ownership vote (66% or 75%) instead of letting the Board do it alone. This is legally ne and actually protects the community more. Quorum 30% No. Now 10%, but higher thresholds on important votes which is a protection agains smaller turn out for routine meetings. Comparison to the unilateral 2025 bylaws (in case of objections) The 2025 version was properly declared null, so it has no legal force. This proposal differs in many good ways: Area Unilateral 2025 Version Quorum This Proposal Comment 10% 10% (Original was 30% or 75 people) Fine since 75% threshold for important changes Proxy Must be notarized Simple signed form Much easier for rural owners Board Size/Term Staggered 3-year terms Keeps 3 directors, no forced staggering yet Flexible. Staggered has many bene ts such as carried forward expertise. Full Plan: [WEBSITE] fi fi Community Decides | Board Implements Version: March 9, 2026 Page 54 of 59 Community Decides | Board Implements Area Unilateral 2025 Version [Organization], Inc: A Road & Well Maintenance Organization New Name, Narrow Purpose This Proposal Comment Amendment of Bylaws Board can still do a lot unilaterlly The Community Decides - the board implements Big improvement Dues / Assessments Frozen unless Owners vote Core to this reform Board can adjust This proposal is more protective of Owners than both the 1988 originals and the 2025 unilateral version. In a lawsuit, this works in our favor — we are restoring and strengthening Owner control, not weakening it. Does this conform to HOA/LOA rules in New Mexico? We’re not lawyers. It appears to us, that New Mexico has very light regulation of HOAs/ LOAs. The Homeowner Association Act (Chapter 47, Article 16 NMSA 1978) is narrow— it mainly covers record disclosure, meeting notice/quorum/voting basics, budgets/audits, resale disclosures, ag rights, and some enforcement. It does not micromanage Ownership classes, dues structures, amendment thresholds, or custom exemptions/optouts. Our association also falls under the Nonpro t Corporation Act (Chapter 53, Article 8 NMSA 1978) for corporate governance, which is exible. The below table focuses on the key elements from the proposal vs. relevant NM statutes (no red ags overall—our setup is permissible via amendment, from my understanding). Proposal Element Relevant NM Law / Statute Reference Does it Conform Notes / Any ‘watchouts’ Amendment via 75% Owner vote Homeowner Association Act does not set a speci c threshold— follows these governing docs (our original 1988 CC&Rs require 75%). Nonpro t Act allows bylaws/CC&Rs amendments per articles/bylaws. Yes — Exceeds any minimum; our originals require 75%, so compliant. Record amended rules with county clerk promptly (standard real property practice). Amendment via Ownership vote (Bylaws & Articles) Nonpro t Corporation Act § 53-8-11 & § 53-8-15: Bylaws can be amended per articles/ bylaws; Ownership voting rights set in bylaws. No state minimum % for bylaws. Yes — Ownership vote (higher than board-only) is allowed and protective. Stronger than originals (board could amend bylaws alone); no con ict. fl Version: March 9, 2026 fi fl fl fi fi fi fl Full Plan: [WEBSITE] Page 55 of 59 [Organization], Inc: A Road & Well Maintenance Organization New Name, Narrow Purpose Proposal Element Relevant NM Law / Statute Reference Does it Conform Notes / Any ‘watchouts’ Dues freeze unless Owners vote to raise (community decides) HOA Act § 47-16-7 & § 47-16-10: Board acts per docs; assessments per declaration. No cap on dues changes unless docs say so. Nonpro t Act allows custom assessment rules. Yes — Docs can restrict board power; the freeze + vote requirement is enforceable. Emergency override (75%) is ne if consistent. Ties to "no taxation without representation" argument. Board limited to implementing Owner will (no unilateral rules/dues/projects) HOA Act § 47-16-7: Yes — Docs can limit Reinforces Owner Board acts on behalf of board ("service org control; reduces liability association per docs. only" preamble is clear). from overreach. Nonpro t Act: Powers per articles/bylaws. No state law requires board autonomy. Quorum 30% (original) HOA Act § 47-16-8: vs. unilateral 10% Quorum per bylaws (no state minimum). Our original 1988 is 30%. Yes — Sticking to originals is safer, but 10% is more functional and 75% threshold is safe. Avoids "easy takeover" claims. Proxy voting (simple signed form, no notary) HOA Act § 47-16-9: Proxies allowed per bylaws. No notary required by statute. Yes — The streamlined form complies. Easier for rural owners; unilateral 2025 notary req was stricter but null. Overall recording/ ling HOA Act § 47-16-4: Notice of HOA + declaration recorded with county. CC&Rs amendments recorded. Articles with Secretary of State. Yes — These “supersedes all prior" + record new plan is standard. File promptly after vote; attach originals for history if helpful. Overall assessment: New Mexico law gives associations wide latitude to customize via amendments (especially under the Nonpro t Act for classes/dues/board limits). The HOA Act is mostly disclosure-focused and doesn't block these changes. No major prohibitions on opt-out classes, dues locks, or power shifts—it's all amendable with proper vote and recording. The biggest ongoing watch-out remains clear recording. A quick review by a local real estate/HOA attorney (even 1-hour consult) would con rm execution details, but nothing here seems to me to be illegal or non-compliant. Version: March 9, 2026 fi fi fi fi Full Plan: [WEBSITE] fi fi Community Decides | Board Implements Page 56 of 59 Community Decides | Board Implements [Organization], Inc: A Road & Well Maintenance Organization New Name, Narrow Purpose Your Home, Your Rules 75% Approval Required Roads & Well Only Dues Locked at $75 If Approved, What Next? Full Plan: [WEBSITE] Version: March 9, 2026 Page 57 of 59 Community Decides | Board Implements [Organization], Inc: A Road & Well Maintenance Organization New Name, Narrow Purpose Checklist for implementation of this plan From "Suburban HOA" model to "Service-Only Utility" model POST-APPROVAL IMPLEMENTATION CHECKLIST PHASE 1: LEGAL & RECORDING (First 30 Days) • [ ] Formal Certi cation of Election Results: The Secretary must sign an af davit certifying the threshold was met via proxy and in-person voting. • [ ] Recording the "Master Road Map": File the Fire Department/Access Map as an of cial "Exhibit B" to the ByLaws to de ne the 17.37-mile maintenance boundary. • [ ] Filing the New Bylaws: Record the simpli ed Bylaws that strip the Board of rulemaking and unilateral spending authority. PHASE 2: FINANCIAL RESTRUCTURING (First 60 Days) • [ ] Debt Amnesty Processing: Update the ledger to re ect the "3-Year Cap" on back dues per lot. Issue "Paid in Full" receipts to all Owners who satisfy their 3-year arrears during the amnesty window. • [ ] Bookkeeper Transition: Hand off all nancial records to the bonded, third-party service-only bookkeeper. • [ ] Liability Insurance Audit: Obtain D&O (Directors & Of cers), E&O Errors & Omissions and Liability policies and re ect the narrowed scope of the organization. PHASE 4: OPERATIONAL STANDARDIZATION (Annual) • [ ] Establish the Work Log: Create the public-facing log (Digital or Physical) that tracks grading dates, gravel loads, and culvert work by road segment name. • [ ] Annual Road Report: Provide a report detailing the road maintenance priorities for the coming year to be voted upon at the annual meeting. • [ ] Standardized Minutes: Adopt the "Motion > Vote > Done" format for all future meetings to prevent political grandstanding in the record. PHASE 5: THE "STOP" RULE [ ] Cease Non-Essential Activity: The Board is prohibited from forming new committees, issuing aesthetic violations, or debating "Rules of Conduct." If an item is not related to the Roads, Well, or Pavilion, it is outside the Board’s jurisdiction. Page 58 of 59 fi fi fi fi fl Version: March 9, 2026 fi fi fi Full Plan: [WEBSITE] fl • [Organization], Inc: A Road & Well Maintenance Organization New Name, Narrow Purpose Final Summary: Bottom Line: This isn't about winning. It's about ending the ghts. Roads get xed. Remember: Your home, your rules Community decides, board implements New Name, Narrow Purpose 75% to Change, 100% Transparency 90%, twice, at least six months apart to implement new usage rules Bottom Line: Vote YES to x roads and get peace. Vote NO to keep things as they are. Just vote. We all win. Please send us your email address (even if you think we have it) to [EMAIL]. Please tell us your name and lot numbers (if you know or we can look it up for you). Version: March 9, 2026 fi Full Plan: [WEBSITE] fi fi Community Decides | Board Implements Page 59 of 59